Functions

QUEANBEYAN GOLF CLUB

Thank you for considering the Queanbeyan Golf Club for your next function.

To follow and in the attachments you will find information to assist you in planning a function at the Club.

Capacity
The John Seaborn Function Room is capable of comfortably seating up to 80 people for dinner, utilising the dance floor for seating, 60 people, leaving the dance floor clear or up to 100 people if no sit down meal is required.

Function Room

Minimum Attendance
A minimum booking of 40 adults is required in order to hire the John Seaborn Function Room. If your booking does not reach this minimum, please speak with the Functions Manager as we do have alternate facilities available for small groups.

Set-Up
Clients are welcome to attend the Club on the morning of the function to set up and decorate. If you find that you require more (or less) furniture please ask one of our friendly staff for assistance. Please note that sticky tape and tacks etc are not permitted however blue tack may be used to display photos and fix decorations to walls or furniture.

Trading Hours
Function bookings are not permitted to exceed normal trading hours without special approval in advance. For functions held on a Saturday: the bar will close at 12:45am and the Club will close at 1am.

Radio Microphone
A radio microphone is available for use during a private function – please see staff to collect the microphone and have this facility turned on. Please note that the microphone has a replacement cost of over $600, so please be careful with it! Do not allow young children to play with it, as the cost for any damages to this equipment will be passed on to the client.

Accounts
Our staff will discuss your food and beverage requirements well in advance of your function and have these details confirmed with the caterers and bar staff. Clients are asked to please settle their accounts on the night of the function, unless other arrangements have been made with management.

Responsible Service of Alcohol (RSA)
All service staff have been trained in RSA policies and are duty bound by law to ensure that no person is served to a state of intoxication – staff will refuse service to any person believed to be approaching intoxication, regardless of whether this person is part of a private function or otherwise.

Smoking
Smoking is not permitted in any part of the Club. Guests are welcome to use our comfortable outdoor areas for this purpose.

Entertainment
You are free to book live entertainment such as bands or karaoke, book a jukebox or even just bring in a stereo from home. The Club will happily book a jukebox on your behalf through Wurlitzer (Club sponsors) at a discounted rate if this is your preferred option.

Function Booking Confirmation
Please find attached the ‘Function Booking Confirmation’ form. If you wish to go ahead with your function please complete this form and return it to the Club ASAP in order to confirm your booking. You will notice that there are a number of conditions of hire included on the form, please read these conditions carefully and ask myself or the other staff for clarification on any point if required.

Damages/Cancellation Policy
Credit card details are required to be included on the ’Function Booking Confirmation’ form. In the event that there is damage caused to the Club, as a direct result of the function, the repair and/or cleaning costs will be debited to this credit card. A cancellation fee of $100 will apply in the event that the function booking is cancelled nearer than 10 days from the function booking date. This fee will be debited to the credit card. 

Special Requirements
Here at the Club we will do our utmost to be flexible and accommodating of any special requirements such as special menus, audiovisual equipment or use of the golf course for photographs etc. Please raise any special requirements that you or your guests may have early in our discussions allowing maximum time for organisation of special needs.

Once again I thank you for your interest in holding your event at the Club, we look forward to hosting you and your guests, we will do our best to ensure that you have a great time!

Graham Wise
Chief Executive Officer